Sharps Log Report
The Sharps Log report is found within the Reports module, and within the Safety grouping of reports available in WebChart.
This is a regulatory report to track needlestick injuries for cases/incidents having a Nature of Body Part documented as Contaminated Sharp. Charts marked as ‘Exclude from Quality Care’ are omitted from report output.
The report requires an Incident (Case) Start and End date at a minimum to run the report. There are other filters to help when searching for a specific encounter date range, patient, condition, type of device or onsite location of injury.
Sharps Log Report Criteria
The Sharps Log report has the following logic criteria/logic built in order to be listed on the output of this report:
- Onsite Injury/Illness locations to be configured as EO charts must have:
- the EO onsite injury/illness work location/site chart must be configured as an onsite injury location within the Locations Hierarchy system editor
- and its Chart ID entry (in Locations Hierarchy) must be linked to its own EO or PO chart
- and its Status entry (in Locations Hierarchy) must active or inactive (deleted locations hierarchy locations are omitted from the system, the case/incident and from the OSHA 300/301 Case Data Report)
- the EO onsite injury/illness work location/site chart must be configured as an onsite injury location within the Locations Hierarchy system editor
- Your case/incident workflows must utilize the Case encounter section on specific encounter types deemed appropriate for your business
- The case/incident does not need to be documented as OSHA Recordable to appear on this report (date determined recordable field)
- The case/incident must have been documented as an onsite location (and the onsite location is configured as stated in first bullet above) if want the Location column to populate
- Your case/incident workflows must utilize the Nature of Injury/Illness as Contaminated Sharp
Report Output
The following will describe where each column of data pulls from, within the encounter that is linked to a case/incident with a Contaminated Sharp nature of injury/illness.
Date column
The Date and time of injury or onset of illness case field will populate the Sharps Log in the Date column.
Case Number column
WebChart will assign a unique case number automatically once the Case data has been entered and saved in an encounter. The case number will populate the Sharps Log in the Case column. The Case number is also visible from the Case section (in the encounter) in edit mode, it will display in the encounter header when the encounter is set current and a case is linked to that encounter and it is also viewable on the Cases chart tab.
ICD10/ICD9 column
Using the Symptoms/Diagnosis section of the encounter where the Contaminated Sharp case/incident was originally created, document a diagnosis. The diagnosis and ICD codes will populate the Sharps Log in the ICD10/ICD9 column.
Type of Device, Brand, and Laceration/Puncture columns
When the Nature of Injury and Illness is documented as Contaminated Sharp, the nature of injury and illness case section will expand on the screen to offer fields to free text in a response for Type of device, Manufacturer and to indicate if the wound was a Laceration or Puncture. These fields will populate the Sharps Log in the Type of Device, Manufacturer, and Laceration/Puncture columns.
Where Occurred column
Text keyed into the required Where the event occurred field of the case/incident encounter section will populate the Sharps Log in the Where Occurred column.
How Occurred column
Text keyed into the required What happened? Tell us how the injury occurred field of the case/incident encounter section will populate the Sharps Log in the How Occurred column.
Location column
If the contaminated sharp injury occurred onsite, the onsite location needs to be selected in the Please select location field of the case/incident. These onsite location choices are configured for the system using Locations Hierarchy. The onsite location selected in this field then displays on the Sharps Log in the Location column. If the injury occurred offsite, the Location column will be blank on the Sharps Log.
Initial Visit Date column
Using the Encounter top section of the encounter where the Contaminated Sharp case/incident was originally created, the encounter Date of Service will populate the Sharps Log in the Initial Visit Date column.
Sharps Exposure Details - custom section
Your system can ask for a customized Sharps Exposure Details section to be added. Please contact your MIE Implementer or Deployment Consultant. The Sharps Exposure Details custom section has additional fields on the case as pictured below. This data is collected and ONLY displays on the original initial reported case. This data does not pull forward to future visits where all other (out of the box supported case/incident fields above) will continue to pull forward.
Download Sharps Log report to a CSV format
The Sharps Log report is easily downloadable into a CSV format. Simply click the Show CSV button to generate the report’s output into a CSV downloadable file. Store to your folder location of choice.
The CSV file will be in the specific column order with column titles labeled as the Sharps Log shows.
Print Sharps Log
The Sharps Log report is easily printable. Simply click the Print button to print the report’s output.
A printable screen will display where the user may use the browser’s print function to print the displayed report.
